+(977 1) 4257680 Contact: ayon@ayon.org

Request For Quotation (RFQ)


Association of Youth Organizations Nepal (AYON), a not-for-profit, autonomous and youth led-youth run network of youth organizations established in 2005. It acts as an umbrella organization of youth organizations throughout the country and provides a common platform for collaboration, cooperation, joint actions and collective endeavor among youth organizations in Nepal. AYON is registered with the District Administration Office (DAO), Kathmandu in 2005 and has its affiliation with the Social Welfare Council (SWC) of Nepal in 2006. It represents 92 youth organizations representing more than 600,000 members of 44 districts.

AYON hereby invites qualified firms/suppliers/company to submit their financial proposal to supply stationery, grocery, office equipment, video/audio service, ticketing and so on for upcoming Year (January to December 2022). Here are the list of the vendor/firms/suppliers/company for RFQ.

  • Video & Advertisement Company
  • Travel & Ticketing Company
  • Stationery Supplier
  • Printing press
  • Office equipment Supplier

Vendor Responsibilities:

The vendor will be responsible to shoot and produce video/audio podcast to the final output and advertise the final video/audio as per the need of AYON. The consultant will work with AYON assigned team for the coordination of the project activity.

Required Documents

  • Copy of valid legal quotation valid till end of December 2022
  • A copy of company registration certificate,
  • VAT/PAN registration copy
  • Latest Tax Clearance Certificate
  • Vendor profile

Proposal Review/ Scoring Criteria

The received proposals will be assessed based on the criteria mentioned below

  • Organization background/relevant experience – 30%
  • Existing Human Resource/Experience – 20 %
  • Previous Work – 10%
  • Budget – 40%

Total = 100%

The quotation should be valid for at least 90 days and must provide information on delivery time, warranty period & after sales service (for applicable items) and product shelf life (for items containing expiry dates). Final selection will be based on favorable cost & services, delivery time/capability and fulfillment of minimum required product shelf life for items containing expiry dates. Preference will be given to agencies who have the required items in stock or will take less delivery time.

Questions or request for clarification on the required items or their specifications can be sent to ayon@ayon.org until Dec 10, 2021, 5:00 p.m.

Hard copy of the quotation along with specified supporting documents requested can be submitted in a sealed envelope clearly marked “Letter of Interest for Office Supply 2022” at the following address:

Association of Youth Organizations Nepal (AYON)
Operation Office:
Thapathali-11, Kathmandu, Nepal
Contact No:
(+977) 01 4257680,  (+977) 01 4241460

Deadline for submission of quotation is Dec 10, 2021, 5:00 p.m. Quotation received after the deadline will not be considered for evaluation.

AYON reserves the right to accept or reject any or all the quotations without assigning any reason whatsoever. 

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